One of the requirements of receiving Title III funding is that schools are required to send letters to families when the families' student(s) are eligible for Title III funded services (such as ESL or bilingual services), or if their student was tested but determined to be ineligible for Title III funded services. There are five types of letters that schools must send to families. Below, please find a description of each type of letter, along with a sample.
It is important to note, that since charter schools do not have to provide the same variety of programs for ELLs that district schools do, your school may wish to adapt the letters to explain that only ESL (or bilingual or dual language) is available at your school. In addition, you will not need to have parents sign the program selection form that is referenced in some of the sample letters.

  • Title III Letter: This letter informs families that their child is eligible for Title III services. It should be sent along with the Entitlement and Continued Entitlement Letters.
  • Entitlement Letter: This letter informs families that their new student was tested with the LAB-R and determined to be an English Language Learner, and therefore eligible for Title III services (i.e. ESL). You will also want to use the letter to introduce families to the type of program and support your school offers ELL students.
    • NOTE: For families receiving an Entitlement Letter, your school may also want to hold a family orientation to personally introduce families to the personnel and programs that will be supporting their students while at your school.
  • Non-Entitlement Letter: This letter informs families that their new student was tested with the LAB-R but scored in the proficient range, and is therefore not an ELL student and ineligible for Title III services.
  • Continued Entitlement Letter: This letter informs families that based on their student's last NYSESLAT score, the student continues to be an ELL student and eligible for and receive ESL services.
  • Transition Letter: This letter informs families that their student scored at the proficient level on the last NYSESLAT and is therefore no longer eligible for ESL services.
    • NOTE: For these "former ELLs" you can provide a year of transitional ESL services, and they are allowed to continue to have testing accommodations for two years (i.e. the two years after the year in which they passed the NYSESLAT).


For more access to additional letters in a variety of languages, please visit the New York City DOE's Office of English Language Learners website at: http://schools.nyc.gov/Academics/ELL/FamilyResources/Parent+Information.htm.

You will also want to keep record of which families get which letters each year. This can be accomplished by making a record of which families get which letters, making photocopies of every letter you send out, having parents return signed letters, or having parents sign a list as they receive the letter.